Registration of Data Protection

Registration Number: ZA245873
Registration Expires: 04 June 2018
Data Controller: The Aarskog Foundation

This register entry describes, in very general terms, the personal data being processed by:

The Aarskog Foundation
Nature of work - Charity

Description of processing

The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.

Reasons/purposes for processing information

We process personal information to enable us to provide a voluntary service for the benefit of the national public as specified in our constitution; administer membership records; to fundraise and promote the interests of the charity; manage our employees and volunteers; maintain our own accounts and records. Our processing also includes the use of CCTV systems for the prevention of crime.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:

• personal details
• family details
• lifestyle and social circumstances
• membership details
• goods and services
• financial details
• education and employment details
• visual images, personal appearance and behaviour

We also process sensitive classes of information that may include:

• physical or mental health details
• racial or ethnic origin
• religious or other beliefs of a similar nature
• offences and alleged offences
• criminal proceedings, outcomes and sentences
• trade union membership

Who the information is processed about

We process personal information about:

• members
• staff, volunteers
• supporters
• complainants, enquirers
• advisers
• representatives of other organisations
• individuals captured by CCTV images
• Who the information may be shared with
• We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary or required we share information with:

• members
• family, associates or representatives of the person whose personal data we are processing
• employees
• current, past and prospective employers
• healthcare, social and welfare organisations
• providers of goods and services
• educator and examining bodies
• financial organisations employment and recruitment agencies
• survey and research organisations
• business associates and professional advisers
• police forces
• local and central government
• other companies in the same group as the data controller
• other voluntary and charitable organisations

Transfers

It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the data protection act.